2011 ANNUAL GUILD SHOW

Place: Jawaahir Theater, 1940 Hennepin Ave

Time: 7:30 PM (doors open 45 minutes piror)

Cost: $10 (In advance by check, cash, paypal, and at the door)

Dates:

Friday, April 22, 2011 - 7:30 (note new night)

Saturday, April 23, 2011 - 7:30

Friday, April 29, 2011 - 7:30 (note new night)

Saturday, April 30, 2011 - 7:30


Annual Guild Show Information and Guidelines:

  1. All dancers in the Annual Show must be members as of March 1.
    2. a. Former members must pay $24 if they were active members in the previous year, but have not yet renewed as of January 31st.
    b. New members may prorate rate less $2/month.
    c. To become a member, fill out the membership form on the Guild website under Resources > Forms.
  2. You must provide your performance registration by March 15. You’ll need to identify your music when you submit your registration.
    3. a. Register online using the Registration Form.
    b. Please note if there was a choreographer other than you.
    c. Soloists are limited to 8 minutes.
    d. Groups are limited to 10 minutes.
  3. Bring the music to the technical rehearsal; You will be leaving the CD with the sound person. If you are unable to attend either technical rehearsal, please mail your CD by April 10 to:

    4. Guild of Oriental Dance
    Attn: Kathy McCurdy
    1940 Hennepin Ave S.
    Minneapolis, MN 55403

    Note: We suggest making 2 copies, one for the tech crew and one for you to use in case of an emergency. It is very important to have your CD to the sound crew before the show to allow the show to run as smoothly as possible.
  4. At your technical rehearsal, you will be asked for information regarding stage directions. You need to determine if you start on stage or off, if the music starts first, if you exit in the dark, if you are using props that the stage manager needs to pick up, etc. Please determine this before you get to the technical rehearsal.

  5. The show will be videotaped and available for sale to Guild members. See the DVD order form under Resources > Forms. On the Guild website.

  6. Please consider volunteering for one of the many committees that work behind the scenes which put this show together. It will be greatly appreciated. See the Guild website homepage for volunteer opportunities.
Show Preparation Schedule
Show datesThe last two Friday's and Saturday's in April
Flyers availableMarch 1
Registrations submitted byMarch 15
Photo sessionMarch 15
Line up ready byApril 1
Tickets sales ($10 each)Pre-orders and purchase at the door
Tech rehearsalsTBD and communicated by phone or email
Music due byApril 1 - mail or drop box at JDC top of lockers
Send final program info to contacts for review:April 6 for first weekend
April 13 for second weekend
Programs finalApril 13 for first weekend
April 20 for second weekend
DVD ordersPer the order form prior and following the show.

 

Day of the Show

Timing

Friday

Saturday

Out of town Tech rehearsal only

 

 

 

Dancers arrive in makeup (Call time)

1 hour before show

6:30 pm

6:30 pm

Doors open to pick up tickets or to

purchase tickets not reserved

45 minutes before the show

 

6:45 pm

 

6:45 pm

 

Reserved seats released and

available for walk in sales (No

refunds on no shows)

15 minutes before the show

 

7:15 pm

 

7:15 pm

 

House opens (approximate)

 

When the Stage Manager announces House is Open!!

7:10 pm

 

7:10 pm

 

The Show goes on!

 

7:30 pm

7:30 pm

BACKSTAGE ETIQUETTE

· When you are in the Green Room, you should be “stage ready.”

· Be “stage ready” in the Green Room two numbers before yours. Be ready to set yourself one number before.

· Wait to go into the wings until the Stage Manager directs you to do so. Don’t talk. Don’t stand where the house can see you. Be careful of any stage equipment when moving backstage. Do not mess with the flats, they are set to maximize our lighting.

· As you exit the stage, tell the Stage Manager if you dropped anything.

· Groups can enter and/or exit on both sides.

· After your number and the lights go to black, there is some residual light. If you end on stage, wait until it is completely dark. Typically, the lights will come up briefly between numbers.

· Actual stage space is much smaller than the floor space. Only a portion of the stage is lit well enough to be seen (and appreciated).

 

SHOW DEFINITIONS (BY HILARY SMITH, APRIL 2002)

· Call: The time you need to be at the theater before the show starts. For our shows, “call” is one hour before the show. That applies to everyone in the show, no matter where they are in the lineup.

· Backstage: Includes the dressing room (Sun Room) and the Green Room (the room with sofa and lockers).

· Onstage: This includes any performing space, whether there are wings or not.

· Wings: Those big black panels (flats) that separate the performers from the audience as they are about to perform.

· Scrim: Big white backdrop that spans the back of the stage.

· Spike: The mark on the floor that glows briefly after the lights go down. Used to set props and locate yourself relative to the lights.

· Up stage: As you are standing on stage, facing the audience, it is behind you. (Previously, stages actually sloped.)

· Down stage: The part of the stage closest to the audience.

· Stage right and left: Directions from the performer’s perspective.

· In the House: Includes any patron seating areas.

· Stage Manager: Controls the entire show and all activities and issues backstage.

· Sound Technician: Operates all the sound equipment.

· Lighting Technician: Operates all lighting equipment.

· Technical Rehearsal: At this rehearsal all the lighting and sound cues are set.

FAQs

PERFORMING

· If I am in the show do I still need a ticket to watch?
No, but dancers will be standing in the back (where the piano is usually located). Please cover up your costume to retain the surprise.) You must be in the Green Room at least two numbers before your piece.

· Are there any special items I should bring?
Safety pins, makeup, a cover up to wear over your costume, back up music.

· I’m in the second half; do I still need to arrive at the Call time?
Yes, absolutely.

· What do I do if I have an emergency the day of the show?
Please call Kathy McCurdy at 612-822-8822 and let us know what is happening.

PLANNING

· Why do we need to submit registrations so far before the show?
See the schedule above. We try to accommodate everyone’s needs to dance when they prefer and to allow enough time for costume changes. With four shows, this involves juggling approximately 65 different acts and 200 people.

· Why do we need the lineup determined ahead of the show?
We want to allow time for you to let your friends and family know in what show you are dancing so they can plan to come and enjoy! Also, we use the lineup to develop the show programs and to plan our tech rehearsals.

· Why do I need to submit my music when I register?
We want to ensure that no two people are dancing to the same music within a particular show.

· Can I provide music on tape?
Recorded music format must be CD (tapes are no longer acceptable).

· Do I need to be a Guild member to perform?
Yes. All performers (solo or group) must be Guild members as of March 1st in order to participate in the show. Dues for renewing members are $24. Dues for new members are $22 in you join in February and $20 if you join any time in March (you don’t need to join by March 1st but you do need to be considered a member as of March 1st which occurs if you pay $20 for your dues.)”

· Who needs to attend the tech rehearsal?
It is extremely important that all group members (the majority at the very least) be in attendance at the scheduled technical rehearsal.

· What kind of photo is needed?
Please provide a photo (5x7 or 8x10) without a frame. The photo (back side) must be labeled with the teacher’s name, registration name(s), performer’s name(s, and include contact information.

· How do I get my photo back after the show?
If return of photo is desired, please include a prepaid self addressed envelope for return.

 


Committees:

    ANNUAL GUILD SHOW COMMITTEE – Honorarium Policy
  • Show Coordinator and Chair - $450 in 2010
    Guild Show Sub Committees:
  • Video production Committee chair - $300 in 2010
  • Lighting Technician - $680 in 2010
  • Sound Technician - $360 in 2010
  • Set up / Tear down Chair - $50 base plus $15 per show in 2010
  • Door/Usher - $50 base plus $15 per show in 2010
  • Stage Managers - Each stage manager receives $50 per show and an extra $50 for tech rehearsals, bu they must attend both in order to receive the award.
    **The total expenditure will be determined by the number of stage managers used.
  • Promotions: in 2010 the position was separated into two chair positions
  • Programs Chair - $100 and reimbursement up to $250 for expenses in 2010
  • Flyers Chair - $50 and reimbursement up to $50 for printing in 2010